| About these instructions
is an overview of the steps needed to apply for a grant opportunity
be aware that no registration is required for faculty to "find and
apply" for funding in Grants.gov. SPA is already registered and
serves as the Authorized Organizational Representative (AOR).
To apply for a grant opportunity
Adobe forms allow you to complete the application package offline.
- Using the Internet Explorer browser, download and install Adobe Acrobat, version 8.1.4 or higher.
- Identify and download the application package.
- Find the package through a search or by entering a specific
- Searching: use http://www.grants.gov/search
or the Find Grant Opportunities tab in the upper right-hand
corner of the Grants.gov site to access the search option.
- Entering a known number: use http://www.grants.gov/Apply
or the Apply for Grants tab in the upper right-hand
corner of the Grants.gov site to enter the funding opportunity
or CFDA number for a grant program.
- From the list of programs found, open the page describing
the opportunity and click the Apply for Grant Electronically
button to access the download option
Note: Each application package is specific to a particular
grant program and deadline and cannot be used for other grant
Use the application instructions provided with the application
package to complete the application. If you do not follow all
of the program application instructions, an application package
that is accepted by Grants.gov may be rejected at a later date
by the sponsor.
Detailed instructions are available at www.grants.gov/CompleteApplication.
Complete and route the Proposal Routing Form (PRF) for signature.
The PRF must be fully signed before proceeding
to step 5.
E-mail your completed application (Adobe .pdf file) to firstname.lastname@example.org
with the PRF number, PI last name and the agency in the subject line of your
If SPA requests changes after their review, make the necessary
changes to the package provided to you by the GA, then e-mail
the revised application to your Grant Administrator.
SPA will then submit
the application to Grants.gov.
Principal investigators (PIs) and departmental staff do not submit
the application to Grants.gov, create Grants.gov accounts, or
register in Grants.gov. SPA is registered as the Authorized Organizational
Representative (AOR) /Signing Official (SO) for submitting applications
on behalf of the PI to Grants.gov.
NIH applicants: the PI must be registered in the eRA Commons
prior to submitting to Grants.gov. If you are not registered (or
don't know if you are registered), use the instructions at www.ospa.umn.edu/electronictools/niheraPIs.html.
submission to Grants.gov:
- Receiving e-mail notifications: SPA will receive an
e-mail from Grants.gov that will confirm that the application
was received and a second e-mail noting if it passed or failed
data verification in Grants.gov. Subsequently, e-mails from
the agency will confirm that the agency received the application
and if it passed or failed data verification there as applicable
to the agency.
- Correcting errors (NIH submissions only): If there
are errors in the NIH submission, you must correct them and
e-mail the corrected application to SPA so that SPA can resubmit
it for you. Send revisions to email@example.com
with the PRF number, PI last name, and revision #.
- Tracking an application: Once the application has been
accepted by the agency, it no longer resides in Grants.gov.
Only SPA can track the application in Grants.gov. (For NIH submission,
only the PI and the SO (signing official) can track the application
in the eRA Commons.)