As you may have heard at the Sponsored Projects Symposium
and in various Uniform Guidance informational sessions, there are a number of
important changes in the new federal regulations regarding subawards. Two of these changes are the mandatory
review and retention of programmatic reports required on subawards, and the
obligation to pay “proper” subaward invoices within 30 days of receipt. The University must make changes to its
current business processes to achieve compliance with these new requirements.
The web site link shown below describes these changes in
detail; in a nutshell, invoices related
to all new and modified subawards issued on or after February 13, 2015 will be directed
to a central email receiving box and then sent to PIs/Departments for
review/approval, and then back to SPA for payment. Reminders will be sent if needed to ensure
timely review. PIs will be responsible
for deciding if they will require programmatic reports on subawards, and if
they do, they will be asked to certify that they have reviewed all required
programmatic reports at the time they sign off on invoices.
More details on these revised processes can be found
Departments are encouraged to be involved in the invoice
review process, and SPA is offering the opportunity to ensure that a departmental administrator can be copied
every time an invoice is routed for approval. This notification will be based
on the department providing SPA with up to two email addresses per DeptID. Instructions
for how to have your departmental contacts added to the master list are at the first question of the FAQs: http://www.ospa.umn.edu/documents/documents/SubawdinvpmtFAQ.html
If you have any questions, please contact Associate Director
Judy Krzyzek at email@example.com or Principal Grant Administrator Andrea
Marshall at firstname.lastname@example.org.