Augmentation
payment:
Certify the effort associated with the payment. A person's pay is augmented when the normal scope of his or her activities change, for example when a professor becomes a department head. Therefore, the effort statement will accurately reflect the effort the researcher spent on normal University activities.
Overtime payments (used
for civil service and union staff):
Certify the effort associated with the payment.
These payments reflect additional effort spent on the normal activities so they
need to be part of the effort certification process.
Overload payments (used
for academic staff):
Do not certify the effort. These payments are made
for activities researchers perform that are outside of their regular
appointment, for example, when a professor teaches a seminar in another
department. Therefore, an overload payment reflects compensation for work that
is not part of the normal scope of their appointments.
When ECRT calculates the effort percentages based on the payroll, it will include the overload payment. Therefore, the effort calculations will be incorrect. However, because payroll is correct, effort cannot be adjusted by using an HSA to change payroll. Instead, effort must be adjusted on a manual statement. To do this:
1.
Verify
that the payroll distribution is correct.
2.
Recalculate percentages of
all account strings excluding the overload payments. If they do not exceed
5%, then apply the reasonableness criteria from effort policy and procedures;
and approve/certify the statement in ECRT with a note about actual variance
in the comments field. If any percentage value exceeds the 5% reasonableness
criteria then proceed to instructions below (3. and after)
3.
Enter
a note in the comments field of the ECRT statement indicating that the employee
has an overload payment and that a manual effort statement has been generated.
4.
Produce a correct manual effort
statement using the form found at http://www.ospa.umn.edu/forms/effortstatement.xls.
5.
Do NOT have the researcher certify
the effort statement in ECRT. The statement remains unprocessed until the
effort administrator in SPA receives the manual effort statement.
6.
Send
the manual effort statement to the effort administrator in SPA.
7.
The effort administrator will
adjust the effort statement status within the effort system to reflect that
a manual effort statement has been submitted. At this point, the statement
will be processed.