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  Home > Forms and Rates
Content of NIH Prior Approval Requests
Header information for ALL requests
  • Title of project
  • PI name
  • Agency number
  • CUFS account number
  • Grant administrator name
  • Name and email address of the NIH grant officer(if possible)

Carryover requests

  • Amount of funds requested for carryover
  • Provide explanation of why available funds were not used
  • Plan for use of carryover funds (attach budget or list items)
  • Programmatic justification for why funds are needed for carryover

NOTE:The Financial Status Report must be submitted by Sponsored Financial Reporting before request can be considered by NIH

No-cost extension requests

  • Period of extension requested
  • Estimated balance (direct and indirect) to be available for extension
  • If balance is significant (25 percent of the award), provide explanation of why available funds were not used
  • Work to be completed during extension period
  • Detailed budget for available funds for the extension
Change of scope or research objectives
  • Explain and justify the proposed changes
  • Indicate any changes in funding and/or categorical reallocations
Change in PI/Key Personnel*
  • CV for proposed PI/Key personnel
  • Justification
  • Other support information
Establish a Consortium*
  • Statement of Intent - provide administrative endorsement
  • Assurances
  • Will there be rebudgeting (explanation)?
  • Will there be a change in scope?
  • Programmatic justification (need / benefit)
  • Provide detailed budget and justification from the proposed consortium
  • Other support information for key personnel
Change in key personnel whose expertise is critical to project
  • Role of personnel involved
  • Decrease of effort (from % & to %) - must be a decrease of more than 25% of proposed effort (e.g., budget reflecting 10% PI effort could not be reduced to 5% without prior approval because it would be a 50% reduction).
  • Duration of change
  • Decrease of effort - what rebudgeting might occur and its impact on the project
  • Justification of need for change and its overall impact on the project
Agency-approved rebudgeting requests, if applicable
  • Amount of funds to be rebudgeted
  • Budget category funds are moving from
  • Budget category funds are moving to
  • Will there be a change in scope?
  • Programmatic justification for rebudgeting
*Because of the number of attachments required for these approval requests, SPA may choose to transmit the request and supporting documentation in hard copy only.
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