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| Content of NIH Prior Approval
Requests |
Header
information for ALL requests
- Title
of project
- PI
name
- Agency
number
- CUFS
account number
- Grant
administrator name
- Name
and email address of the NIH grant officer(if possible)
Carryover requests
- Amount
of funds requested for carryover
- Provide
explanation of why available funds were not used
- Plan
for use of carryover funds (attach budget or list items)
- Programmatic
justification for why funds are needed for carryover
NOTE:The Financial Status Report
must be submitted by Sponsored Financial Reporting before request
can be considered by NIH
No-cost extension requests
- Period
of extension requested
- Estimated
balance (direct and indirect) to be available for extension
- If
balance is significant (25 percent of the award), provide explanation
of why available funds were not used
- Work
to be completed during extension period
- Detailed
budget for available funds for the extension
Change of scope or research objectives
- Explain
and justify the proposed changes
- Indicate
any changes in funding and/or categorical reallocations
Change in PI/Key Personnel*
- CV
for proposed PI/Key personnel
- Justification
- Other
support information
Establish a Consortium*
- Statement
of Intent - provide administrative endorsement
- Assurances
- Will
there be rebudgeting (explanation)?
- Will
there be a change in scope?
- Programmatic
justification (need / benefit)
- Provide
detailed budget and justification from the proposed consortium
- Other
support information for key personnel
Change in key personnel whose expertise
is critical to project
- Role
of personnel involved
- Decrease
of effort (from % & to %) - must be a decrease of more than 25%
of proposed effort (e.g., budget reflecting 10% PI effort could
not be reduced to 5% without prior approval because it would be
a 50% reduction).
- Duration
of change
- Decrease
of effort - what rebudgeting might occur and its impact on the
project
- Justification
of need for change and its overall impact on the project
Agency-approved rebudgeting requests,
if applicable
- Amount
of funds to be rebudgeted
- Budget
category funds are moving from
- Budget
category funds are moving to
- Will
there be a change in scope?
- Programmatic
justification for rebudgeting
*Because
of the number of attachments required for these approval requests,
SPA may choose to transmit the request and supporting documentation
in hard copy only.
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