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  Home > NIH
NIH Salary Cap Guidance

Salary Cap Self-Report Form (2/14/13)

Salary Cap Form Instructions (9/25/12)

Salary Cap Payroll and Cost Sharing Calculations

How to Determine Which Salary Cap Applies

NIH Salary Cap Summary (9/24/14)

SPA Chart of What Rules Apply based on Award Issuance Date

List of UMN FY12 NIH Grants Still Subject to the $199,700 Cap for This Year

All NOGAs for NIH awards distributed by SPA 2/3/12 or later will contain an NIH Salary cap term that specifies whether the $199,700 cap or the $179,700 cap applies to this year's increment of funding.



SPA Salary Cap Announcements


SRA webinar on the NIH salary cap of 2/23/12

Additional Info for Administering the New NIH Salary Cap from Pamela Webb on 2/3/12
NIH Salary Cap Table for UMN - 2/3/12

NIH Salary Cap Guidance & Fiscal Policy for FY12 released from Pamela Webb on 1/20/12

Update on NIH Salary Cap from Pamela Webb on 1/9/12



Which Investigators in My Unit are Impacted?

Your research associate dean has received a list of faculty in their respective college who - based on FY11 data - would be over the new, lower cap. A total of 161 individuals across the University have been identified (The 161 figure includes 42 people who are now impacted because of the new lower cap).  This list was run by home department of the investigator in question, so units with grants that pay salary for faculty who have their tenure home somewhere else will not see data – in these cases, please confer with the faculty member’s home unit.

Faculty who are new, or have had unexpected salary increases, or who have begun charging to NIH awards since the start of FY12 will also not show up on these lists. Please double check your own records to ascertain whether you have faculty who will be impacted by this salary cap change.

Options to Manage Funds Subject to Different NIH Salary Caps

SPA will, IF A DEPARTMENT REQUESTS IT, set up a separate EFS project to allow a department to separately track and handle any carryover salary monies that are subject to the $199,700 cap. If you desire this, please submit an EFS-friendly budget to your GA showing the source and amount of salary that you want moved to a new project.

Please note that there is not a SPA mandate, however to have a separate project for this purpose - departments may instead opt either to (1) calculate the amount of salary carryover funds and charge at the old cap until those funds are exhausted and then start charging the new lower cap for funding subject to the new cap; or (2) choose to charge at the new lower cap and cost-share as needed, while rebudgeting any excess salary funding to other purposes.

It remains the departmental responsibility to ensure that salaries are charged commensurate with the cap applicable to each award and each year of funds, and to be able to document that compliance if asked. If you believe it will help you to document that compliance by segregating funds subject to the old cap from those subject to the new cap, please feel free to ask your GA to set up a new project as described above.

ECRT and the New Salary Cap

The ECRT (Effort Reporting) System can only handle one salary cap, so the "warning" notices will be set to handle the new, lower cap. It is possible therefore that you will receive a "warning" notice that your PI "may be in violation of the NIH salary" cap when in fact you are fully compliant with the cap applicable to your particular award. We regret these extra warning notices, but there is no way to configure the product to track a given cap with a given award. We have erred on the side of safety and used the new lower cap so that at least everyone who may have an issue needing attention will receive the warning.

Adding or Modifying Cost-Sharing

The reduced NIH cap will in many cases cause increases in cost-share amounts to projects previously cost-sharing over-the-cap salaries, and will cause other projects to have to begin cost-sharing now that the cap has been reduced.   As a reminder, Certified Approvers have recently received expanded authority that allows them to implement those cost-sharing account rows in EFS.   For assistance, see the job aid at:


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