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  Home > Policies and Procedures
Managing Sponsored Projects at the University of Minnesota
Managing Sponsored Projects at the University of Minnesota presents vital information regarding the management of sponsored funds at the University of Minnesota and is an essential reference for anyone responsible for such funds at the University.
The University developed this tool to convey its policies and practices for the development and submission of proposals for external funding, and as a guide to sponsored project administration. The information contained here, when supplemented by specific information provided at the time of award acceptance, should be sufficient to answer most of the questions that commonly occur in the course of a sponsored project.

Other information related to sponsored projects

Copyright information
Table of Contents

Alphabetical Index
   1    Overview
1.1       Offices involved with sponsored projects
1.2       Education and training
1.3       Policies and regulations
1.4       Types of external support
1.5       The University's Sponsored Projects Oversight Model
   2    The proposal process
2.1       Locating funding
2.2       Getting started
2.3       Writing the proposal
2.4       Proposal contents
2.5       Proposal contents - the budget
2.6       Preparing the PRF and processing the proposal
   3    The award process and award acceptance
3.1       Award process and award acceptance
   4    Setting up the project
4.1       Compliance with regulations and ensuring safety
4.2       Record keeping
4.3       Hiring personnel
4.4       Establishing subcontracts
   5    Managing the project -- purchasing, payments, and personnel
5.1       Personnel
5.2       Purchasing equipment and supplies
5.3       Subcontracts
5.4       Human subjects and payments to individuals
   6    Managing the project -- financial
6.1       Reconciling transactions, monitoring the account, and fiscal oversight
6.2       Financial reporting
6.3       Budget period end
   7    Managing the project -- scientific/scholarly
7.1       Intellectual property issues and publication
7.2       Reporting - Nonfiscal
7.3       Material Transfer Agreements
7.4       Annual Deadlines
   8    Managing project changes
8.1     Sponsor and SPA approvals
8.2     Key personnel changes
   9    Project end
9.1       Project Renewal or Extension
9.2       Project Closure
9.3       Post-project activities

Alphabetical Index


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Other Information Related to Sponsored Projects

Sponsored Projects Administration's Web site The site includes links to research-related forms, policies, procedures, and regulations; rate schedules, including rates for fringe benefits, F&A/indirect costs, and per diem charges; and access to the Electronic Grants Management System (EGMS).

Research News Online This bimonthly electronic newsletter published through the Office of the Vice President for Research. It is automatically e-mailed to all faculty at the levels of assistant professor and above. Other faculty and staff may subscribe by contacting The publication contains information for the University community involved with sponsored research and technology transfer, including updates on University and sponsor procedures and policies, general items of interest involving sponsored research and technology transfer, and funding opportunities.

Research Subjects' Protection Programs This site links to the Institutional Review Board and the Institutional Animal Care and Use Committee. These links provide information on meeting dates and deadlines, meeting results, human subjects and animal subject guides, and forms and assurances.
Department of Environmental Health and Safety This site provides numerous resources and links for issues relating to health and safety. Resources include educational materials, forms, manuals, regulations and training programs. There are also links to materials and organizations outside of the University that provide additional information.

Copyright Information

Copyright 1996, 1998-2008 The Regents of the University of Minnesota
All rights reserved.
Published October 26, 1996.
Revised: April 16, 1997; June 30, 1998; February 1, 1999, August 1, 1999, February 29, 2000, August 31, 2000, February 2001, September 2001, May 2008.

Published by:
   Sponsored Projects Administration
   University Gateway
   200 Oak Street, SE, Suite 450
   Minneapolis, MN 55455-2070

The University of Minnesota is committed to the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, creed, religion, national origin, sex, age, marital status, disability, public assistance status, veteran status, or sexual orientation.

This publication/material is available in alternate formats upon request to:
   Disability Services, University of Minnesota
   12 Johnston Hall
   101 Pleasant Street S.E.
   Minneapolis, MN 55455
   (612) 624-4037 (V/TTY)
The University of Minnesota is an equal opportunity educator and employer.